Current Positions | Dunedin WEA

An exciting opportunity to become a Programme Coordinator

Dunedin Workers’ Educational Association (WEA) Te Wāhi Ākoranga o Ōtepoti is seeking an enthusiastic, community minded part time Programme Coordinator to manage our adult education classes. The person we are looking for will work in the fixed term position 10 – 12 hours per week during the school terms. There is flexibility in this role to work from home, with some hours based at the South Dunedin Community Network rooms. A computer and cellphone will be provided to the successful applicant.

About Us

Part of a worldwide organization of WEAs, Dunedin WEA offers classes to adults to enable them to gain skills and contribute to leading fulfilling, content lives. We promote lifelong learning in a range of arts, cultural and skills based areas including painting, water colour, drawing, quilting, cooking and photography classes. Our programme varies from term to term and is always open to new and interesting ideas that meet the needs of our community. Our classes are available to all people, regardless of ethnicity and/or gender and are based in South Dunedin. As this is a low socio-economic area in Ōtepoti, we have a strong emphasis on making our classes as financially accessible as possible. In 2024, over 200 people enrolled for our classes.

About You

You will have a passion for community-led development and will demonstrate an ability to work in a flexible, changing environment. You will have a warm, friendly personality and will be self-motivated, non-judgmental, patient and trustworthy.

You will need to be comfortable working without supervision while being accountable to the governance committee. Tasks include supporting tutors to deliver classes and oversight of the booking system. The Coordinator will also be responsible for ensuring implementation of our health and safety policies and practices and will maintain a positive relationship with the South Dunedin Community Network team. Experience with Google Workspace and Microsoft Office including Google Drive, Gmail, Google Docs and social media platforms is desirable. Previous experience working with Xero and ‘not for profits’ or community funding applications would be an advantage.

Interested?

The pay rate for this role is $28.00 per hour (holiday pay inclusive). For a more detailed list of duties, see Appendix 1 below.

For further information email the Chairperson of Dunedin Workers’ Educational Association, Te Wāhi Ākoranga o Ōtepoti, Mary Geary at president@dunedinwea.org.nz

Appendix 1

Dunedin WEA Programme Coordinator list of duties

The Programme Coordinator reports to the DWEA Committee via the governance committee Chairperson.

If you are interested, please fill in the form below.

Key Performance Indicators

Sustaining a termly programme of classes which meet minimum enrolment numbers

Maintaining a positive working relationship with tutors, and supporting them in their roles

Maintaining a positive liaison with South Dunedin Community Network Manager and staff

Compilation and distribution of one newsletter to our mailing list each term

Fulfilment of the following list of tasks

Programming

Develop the term-by-term programme in liaison with tutors

Recruit, interview and contract tutors in collaboration with the Chairperson

Develop and maintain a tutor’s folder for new tutors

Carry out tutor induction with new tutors

Upload courses to BookWhen, an electronic course booking system

Publish class rolls for tutors

Liaise with venue providers, tutors and students to ensure the smooth running of classes

Sight Community Services cards where applicable

Monitor and receipt payments following up unpaid course fees where applicable

Carry out evaluation of courses where required

Provide administrative support to tutors – photocopying course notes etc.

Develop advertising and market courses using social media platforms such as Facebook

Respond to complaints following the DWEA complaints procedure

Purchase materials and equipment as required for courses

Maintain Inventory/Register of Assets

Finances

Monitor BookWhen, our class booking system and record all enrolment fee receipts in BookWhen and Xero, using correct categories for each transaction

Follow up on all unpaid enrolment fees for each term

Complete PAYE returns

Maintain petty cash records

Work with the Treasurer to prepare an Annual Performance report

Attend to payments for tutors

Pay accounts payable and record transactions in Xero

Committee Servicing

Take minutes –including the Annual General Meeting

Circulate minutes, agendas and reports

Follow up on tasks agreed to at meetings

Preparation for AGM including circulation of Annual Report

Provide support to committee members

Reporting

Provide a monthly Programme Coordinator’s report and term statistics as requested by the DWEA committee

Provide annual statistical data from classes, as requested by the committee, as part of the Annual report

Reception

Answer telephone queries and attend to enquiries about courses

Receipt and answer correspondence

Health and Safety

Ensure SDCN Health and Safety procedures are followed.

Report any incidents to the DWEA Chairperson and committee.

Communication with Members

Prepare a newsletter once a term, in liaison with the Chairperson

Support the governance committee to keep our website current and relevant